Booking Information

PLEASE NOTE THE FOLLOWING IMPORTANT INFORMATION:

  1. EARTHCODE TOURS REQUIRES A MINIMUM OF 4 PARTICIPANTS TO A MAXIMUM OF 10 PARTICIPANTS IN ORDER FOR A DAY TOUR TO PROCEED. THE FINAL GROUP CAN BE COMPRISED FROM A SINGLE PARTY OR FROM SEVERAL INTERESTED PARTIES.
  2. PARTCIPANTS WILL BE PICKED UP FIRST IN LAKE LOUISE/BANFF/CANMORE AND THEN CALGARY.
  3. EARTHCODE RESERVES THE RIGHT TO CANCEL A BOOKING DUE TO UNFORESEEN CIRCUMSTANCES. IN THE EVENT OF SUCH A DECISION, PARTICIPANTS WILL BE FULLY REIMBURSED OR RESCHEDULED AT ANOTHER TIME.IF A PARTICIPANT CANCELS A BOOKING IT HAS TO BE DONE WITHIN 7 DAYS AND A 20% CALCELLEATION FEE WILL BE APPLIED.

TRANSPORTATION:

Earthcode will make mutually agreed travel arrangements with our clients for hotel pick-up and drop-off locations. Our drivers are punctual, skilled, licensed, and knowledgeable.  The tour guides and drivers will provide orientations for all excursions. We at Earthcode take pride in providing top of the line luxury SUVS and VANs for your added comfort and safety. We can accommodate up to 10 people on the day tours and overnight tours.
PLEASE NOTE PAYMENTS WILL BE PROCESSED ONSITE BEFORE THE TOUR BY EARTHCODE DRIVERS/STAFF BY HANDHELD PAYMENT PADS. CASH IS ALSO ACCEPTABLE. THIS TYPE OF PAYMENT WILL BE USED UNTIL THE ONLINE PAYMENT SYSTEM IS SET UP. THANK YOU!

INSTRUCTIONS

  • Please select a day and tour you and your group is interested in.
  • Please indicate the number of people in your group.
  • Once the tour has been finalized by Earthcode, you will receive a confirmation that the tour and trip will go ahead and you will be placed on a participants list for that particular day.
  • Then you can notify the trip Coordinator whether you will make payment online or make payment in person on the day of the trip.
  • Some bookings may require a deposit which is credited to the full payment.
  • Full payment is due at the time of booking.
  • Once booking is confirmed the waiver forms and itineraries can be released.
  • In the event of a cancellation, internet notice via email must be given within 5 business days. This also applies to the change of number of participants. Full refund minus a 20% fee is applied.
  • Earthcode staff are knowledgeable and can recommend menu options when it comes down to selection of restaurants in every location.
  • Earthcode can offer suggestions for shopping and gift shops.
  • Meals are not included. Tours will offer bottled water.
  • Participants are responsible for door admissions and gratuities.
  • In accordance to traditional protocol participants are responsible for providing their own tobacco and gifts to the Elders if they have a special request for more intensive teachings and for healing ceremonies. Give according to the value you see in engaging Elders.
  • All you have to do is just ask if you want something.